An AI operating system that takes the estimating, proposals, and paperwork off your plate, so your time goes back to the jobsite and to growing the company.
Prepared by Jess Probasco, Gulf Coast Brand Builders · For John Collingwood · July 2026
You went out on your own this year and you are slammed. You brought on a right hand in the field, but the front-end work still runs through you: proposals, estimating, contracts, permitting, material fulfillment, and bid requests to subs. That is the bottleneck holding back the next set of projects.
Estimating in Excel, proposals in Word to PDF, books in QuickBooks Desktop, communication in Gmail. Nothing talks to anything else.
Measure the showers, work out the square footage, match it to the selection, build the price by hand. Every job, from scratch.
Site walk-throughs mean handwritten notes and measurements, then writing the summary later. That is the piece you saw Keith solve.
The goal is an office hire down the road. The system should be the backbone that person steps into, not another thing to train from zero.
It is not one more app. It is a layer that learns your company, your process, and your voice, then does the repeatable work with you. You describe a task once, in plain English, and it becomes something the system handles for you the next time. We build it one layer at a time, and each layer is useful on its own.
The system learns your business, your process, your numbers.
It sees your real figures: estimates, costs, revenue.
It captures meetings and site notes and turns them into structured briefs.
We map every task, then take them off your plate one by one.
The time you get back goes to growth, or back to your life.
Every engagement starts here. We do the discovery, deliver a system that is already pre-loaded with your business, then sit down and train you until you are running it yourself. This is the base that everything else plugs into.
The Foundation stands on its own. Everything below is a fixed-fee module you can add now or later. Tap the ones you want, watch the total update, then send me your selection and I will turn it into your agreement.
Discovery, Context OS, Infra OS, setup, always-on server, Plaud auto-notes, training.
Jess has your package and will follow up with the agreement and first invoice. Talk soon.
Some owners want a steady hand as they grow into the system. Others want to take it and run. Either works.
For owners who want to keep building without getting stuck.
For when you just want it built and you are off to the races.
You are on Windows, so before we start I run a quick test deployment to confirm everything installs cleanly. About a week.
We sit down and walk your business, your tasks, and your process. This is where we find the fastest wins and scope your estimating engine.
We deliver a system already loaded with your context, then the built-in interview fills in the rest so you are not starting from a blank page.
Live Zoom sessions where I show you how I talk to the system, and you start driving it yourself. As fast or as measured as you want.
You go live with a 30-day support window, then a Care Plan or pay-as-you-go for whatever comes next.
A few tools run the system. Some are paid and stay in your name. The rest are free, and I set every one of them up for you during onboarding.
The free tools power the always-on setup: ZeroTier links your laptop and the server privately, Doppler holds your keys safely, Turso keeps your data in sync across both, and GitHub backs everything up. All on free tiers, nothing extra to pay.
Pick your package above and send it over, or just reach out. Once we are set, I send the agreement and first invoice, we schedule discovery, and the build gets moving.